Discover why to use GDPR software and how to choose It
In a world where personal data is everywhere, GDPR compliance is no longer optional: it is essential. Companies must not only protect individuals’ rights but also efficiently organize their internal processes to ensure the security, traceability, and compliance of their data processing activities.
This is where GDPR software like EQS Privacy Cockpit becomes a strategic ally: it centralizes, simplifies, and industrializes all the necessary steps for effective and sustainable compliance.
Why use GDPR software?
Engage your network of GDPR stakeholders
An ergonomic compliance platform with an engaging design facilitates the DPO’s work and involves employees in compliance actions.
Accelerate GDPR compliance processes
Thanks to various modules covering compliance processes from A to Z, the DPO and their stakeholders gain efficiency in daily GDPR management. The system of instant notifications, via software and email, alerts a user as soon as an action is assigned to them, and also notifies actors who do not have access to the software (e.g., asking a project manager to fill out a Privacy By Design sheet).
Monitor the progress of GDPR culture within your organization
Modules such as “Training Tracking” or “Controls Tracking” allow the DPO to monitor the spread of GDPR awareness across the organization.
Centralize all documents related to GDPR Compliance
A platform like EQS Privacy Cockpit centralizes all compliance documents and prevents duplication of storage locations. In case of an audit, all documents demonstrating your compliance level are available in one place and can be exported directly.
Stay informed about regulatory changes
To ensure ongoing GDPR compliance, it is important to stay informed of legislative and regulatory developments. To meet this need, our solution provides legal monitoring regularly updated by data protection experts, and offers direct access to authorities guides, frameworks, and decisions.
Manage and control your risks
Good GDPR software should allow the DPO to monitor and manage organizational compliance. Reports generated from data entered in the software modules provide an overview of risks across one or more entities, enabling the DPO to identify remedial actions to implement.
As a Data Privacy Officer or Compliance Manager, you know that the right software can make the difference between smooth, efficient data protection processes and daily struggles with unnecessary complexity.
Our free evaluation guide walks you through the selection step by step, helping you find a solution that truly meets your requirements – quickly, systematically and without costly mistakes.
When Should You Use GDPR Software?
By nature, GDPR software integrates all the processes required for GDPR compliance, including:
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Records of processing activities
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New project analyses (Privacy By Design)
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Management of data subject rights exercises
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Management of data breaches
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Documentation necessary to demonstrate compliance (Accountability)
Adopting such software is essential to accelerate and optimize compliance, and to avoid multiplying ad hoc processes via email, Excel files, and shared spaces.
It is never too late to adopt dedicated software, but the earlier it is integrated, the smoother the transition from existing processes.
Discover the 16 Essential features of good GDPR software
11 Features to Ensure Compliance
- Records of processing activities as data controller
- Records of processing activities as data processor
- Records of data subject rights exercises
- Records of data breaches
- Module for conducting impact assessments (DPIA) linked to processing
- Privacy By Design module
- Awareness sessions
- Registry of third-party data recipients, with GDPR clauses and mentions
- Registry of software used with security measures
- Template library (clauses, information notices, privacy policies…)
- Integrated legal monitoring
5 Features to manage compliance
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Tracking awareness actions
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Risk and compliance monitoring indicators
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Directory of involved contacts (GDPR stakeholders, project managers…)
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Tracking completed and upcoming audits
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Centralization of all documentation (contracts, privacy policies, external audits, awareness materials…)
6 arguments to convince your management
Reduce Costs
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SaaS software: no installation, maintenance, or hosting required
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All compliance processes centralized on a single platform
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Legal monitoring and practical documentation included
Industrialize Compliance
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All GDPR processes concentrated: rights exercises, data breaches, Privacy By Design analyses, processing records, action traceability
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Teams focus on value-added tasks
Centralize and Share Documentation
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No more multiple servers or shared spaces
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All documents are accessible and organized on the platform
Track Project Progress
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Automatic indicators and KPIs to measure progress and report to management
Demonstrate Compliance
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Quick export of all elements needed to prove compliance
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Facilitates audits while demonstrating organizational commitment
Engage Your Teams
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Step-by-step guidance for all stakeholders (IT, marketing, purchasing…)
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Reduces questions and simplifies decentralized processes
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Conclusion
Adopting EQS Privacy Cockpit transforms GDPR compliance into a simple, centralized, and measurable process. The platform facilitates tracking, documentation, and team engagement, while ensuring your organization meets legal obligations and effectively protects personal data.
