Approvals
Approval workflows for the daily, human side of compliance
A single, unified platform to automate the complex workflows you manage every day
Compliance isn’t just about policy; it’s about people. The real challenge lies in managing the routine, high-stakes tasks that impact every employee – from gifts and invitations to conflicts of interest. We turn these complex, manual processes into simple, auditable workflows that get it right the first time.
Trusted by 14,000+ organizations globally
Why choose a dedicated compliance platform?
Most approval software is built for marketing teams to handle reviews or project sign-offs. We built ours for you.
Purpose-built for compliance
While other tools are for creative reviews or project management, ours is custom-designed for the specific requirements of compliance, including HinSchG, Sapin II, and the EU Whistleblower Directive.
We speak your language.
Stop chasing, start leading
Tired of sending endless reminder emails? Our platform handles follow-ups automatically with reminders and supervisor notifications, so you can focus on high-level analysis and proactive risk management.
We’ve got your back.
A unified, seamless experience
Don’t juggle spreadsheets or multiple tools. Our Approvals and Campaigns are a single, cohesive solution. This means a seamless experience for employees and full, real-time visibility for your team.
We make it effortless.
Why compliance teams rely on EQS
Automated approval workflows
Route disclosures instantly based on seniority, department, or custom attributes. Automated approval workflows ensure nothing gets lost and every request lands in the right inbox.
Proactive compliance campaigns
Tired of sending endless reminder emails? Our platform handles the chasing for you with automated reminders and supervisor notifications. This frees you to focus on high-level analysis and proactive risk management.
Intuitive employee submissions
Don’t juggle spreadsheets or multiple tools. Our Approvals and Campaigns are a single, cohesive solution. This means a seamless experience for employees and full, real-time visibility for your team.
The Compliance platform comparison:
Where do you want to be?
| EQS Approvals | SharePoint/Email | Generic Workflow Tools | |
|---|---|---|---|
| Built for compliance |  |  | |
| Automated routing & reminders | | Manual | Partial |
| Audit-ready logging | | | |
| GDPR/HinSchG/Sapin II aligned | | Depends | |
| Multi-step campaigns | | | |
| Feature / Category | The Status Quo: SharePoint / Email | Generic Workflow Tools (Jira, Trello, etc.) | GRC Suites (NAVEX, CaseIQ, etc.) | EQS Approvals & Campaigns |
|---|---|---|---|---|
| Core Purpose | Document storage & general collaboration. | Project management & task tracking. | Broad enterprise Governance, Risk, & Compliance. | Dedicated, employee-centric compliance process management. |
| Focus on Conflict of Interest & Gifts | Managed manually via attached forms. | Requires complex custom build-outs; non-compliant forms. | Feature is available, but often complex and buried in a large suite. | Out-of-the-box, guided forms and specific approval routing logic. |
| Compliance Campaign Management | Manual email distribution and tracking on spreadsheets. | Requires complex integrations and manual monitoring. | Often requires separate, complex module implementation. | Integrated Campaigns for automated, trackable annual/on-demand disclosures. |
| EU Regulations (GDPR, HinSchG, Sapin II) | Requires manual auditing and is highly prone to violations. | Non-existent; requires manual configuration and legal oversight. | Supported, but often a generic, global feature set. | Built-in GDPR-compliant workflows, data residency options, and specific legal-entity support. |
| Audit-Ready Records & Traceability | Dispersed records; gaps in audit trail; manual consolidation. | Audit trails are technical (who changed a card), not legal (who attested to a policy). | Robust audit trails, but extracting specific data can be complex. | Every action is logged with legal timestamps and user IDs; instant audit reporting. |
| User Experience | Poor. High employee frustration, low submission rates. | Functional, but not intuitive for non-project/tech users. | Often complex, dated UI; leads to employee avoidance. | Intuitive, self-service forms with clear guidance; designed for high adoption. |
| Deployment & Time-to-Value | Instant (but with zero governance). | Weeks/Months of custom setup and IT involvement. | 6–18 month enterprise implementation cycles. | Fast, focused implementation; designed to go live in weeks. |
| Cost Model | Free (but costs millions in fines and lost time). | Low cost, but high hidden cost in non-compliance risk. | High upfront licensing and deep consulting fees. | Transparent, scalable SaaS based on your employee count and modules. |
Why our AI compliance solutions are realistic
Proven in practice
“We had the goal to digitize compliance processes that were being managed manually and to centralize information in one place, making compliance management and monitoring more efficient. Thanks to EQS we were able to achieve it.”
Edouard de Laforcade
Head of Legal, France Judo
Challenge
The federation’s compliance processes for gifts, hospitality, and conflict-of-interest management were manual, fragmented, and difficult to track. Oversight was limited, and approvals lacked audit-ready documentation.
Result
With EQS Approvals & Campaigns, the federation centralized workflows, automated routing, and ensured GDPR-compliant data handling. Compliance officers gained full visibility and employees got clear, guided submissions.
Centralized approvals across all disclosure types
Automated workflows that cut manual effort by nearly half
Complete audit trails for every decision
The EQS difference:
One workflow, four steps
Your current process is a series of disconnected tasks. EQS turns it into guided, auditable workflow.
Launch
Combine policy acknowledgements, trainings, and disclosures into a single compliance campaign.
Submit
Employees complete intuitive, guided forms.
Review & Approve
Compliance officers review submissions, add comments, and trigger attestations. Employees are notified in-platform.
Track & Report
Every action is logged with timestamps. Generate audit-ready reports instantly.
Security & Compliance Certifications
At EQS Group, protecting your data is our highest priority. EQS Approvals meets the strictest IT security standards and ensures full compliance with GDPR and the EU Whistleblowing Directive.
Data Protection
- ISO/IEC 27001 certified infrastructure
- 2048-bit end-to-end encryption
- GDPR Article 25 compliant by design
- No metadata collection or IP tracking
Ongoing Security
- Annual penetration testing (OWASP standards)
- ISAE 3000 Type II audits by PwC
- Cloud Security Alliance certified and STAR registered
- 100% renewable energy hosting
What compliance officers
really want to know
How does EQS Approvals simplify disclosures?
Employees submit gifts, hospitality, or conflict of interest requests via guided forms. Smart routing sends requests to the right reviewer automatically with no manual coordination needed.
Can we run multi-step compliance processes in one place?
Yes. Campaigns, lets you combine policy acknowledgments and disclosures into one workflow, with automated reminders and real-time progress tracking.
How secure is sensitive data?
All data is encrypted in transit and at rest. Personal data can be anonymized directly in disclosures, and every action is logged for accountability.
What if employees forget to submit disclosures?
Schedule automated reminders with escalating urgeny. Notify supervisors with a list of outstanding direct reports. Send one-off reminders directly from the platform.
Can Approvals scale globally?
Yes. Multi-language support and customizable routing based on seniority, department, or location make it suitable for both mid-sized and global enterprises.
How does EQS support audit readiness?
Every submission, comment, and decision is automatically logged with timestamps and user IDs. Audit-ready reports can be generated instantly for regulators, internal audit, or leadership.
Why choose EQS?
Most tools collect forms. EQS connects Approvals with Policies and Campaigns for one unified compliance experience. The result: less admin, higher completion rates, and stronger regulatory confidence.
Why companies choose EQS Approvals
Master conflict of interest management
Learn the 14 key requirements every compliance officer should know to manage conflicts of interest effectively.
Meet our experts
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Moritz Homann Director, Product Innovation & Artificial Intelligence Leads the development of cutting-edge compliance solutions that integrate AI to deliver smarter, more proactive risk management |
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Matthias Zastrow VP, Sales and Compliance Solutions Specialist Discuss your whistleblowing software requirements with someone experienced in implementing compliance programs across multiple jurisdictions. Practical guidance from compliance professionals, not generic sales presentations. |
with a compliance expert