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How to Write Engaging Workplace Policies

6 tips for drafting coherent workplace policies that employees will follow

Moritz Homann Moritz Homann

    Companies are in favour of workplace policies to help minimise risk. But far too often these policies are littered with legal terms, regulations and restrictions. Policies like these which fail to motivate and engage employees miss the point and are not effective.

    Here are our tips for drafting coherent and engaging policies that will have a positive impact on life in the workplace:

    1. Explain the Purpose

    Create trust between you and your employees by ensuring everyone understands the policy’s purpose. Why is the policy necessary? Explain unambiguously what value it brings to your company.

    2. Avoid Jargon

    Make sure you use precise wording that every employee will understand. Avoid legal or technical jargon. Use short, simple sentences to ensure the meaning is clearly communicated.

    3. Use Real-Life Examples

    Explain what acceptable and unacceptable behaviour in the workplace looks like by using real-life examples. These examples should be tailored to your company’s day-to-day work and address real risks.

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    4. Define the Policy’s Scope

    Identify which employees must comply and which are excluded. If persons or groups are excluded, ensure these are precisely defined to avoid any misunderstanding in the future. Ensure that only relevant employees are being asked to read policies.

    5. Define and Communicate Consequences of Infringements

    A workplace policy is only effective if it clearly defines the consequences for employees if they fail to comply. Make clear how employees should act if they see internal violations occurring.

    6. Avoid Restrictions

    Negative formulations and harsh restrictions should be avoided. Formulate your policies as positive expectations therefore showing employees that you have confidence in them.

    Conclusion

    Follow these six tips for writing your workplace policies to ensure your employees are engaged and will adhere to the policies.

    In addition, we would recommend implementing a well-structured policy life cycle as even the best policies are only effective if they are reviewed periodically. The easiest way to manage this is by using a digital policy management system.

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    Moritz Homann
    Moritz Homann

    Managing Director Corporate Compliance – EQS Group | Moritz Homann is responsible for the department of Corporate Compliance products at EQS Group. In this function, he oversees the strategic development of digital workflow solutions tailored to meet the needs of Compliance Officers around the world.

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