Familiar with these problems?

Example problem selection of policy | EQS Group

Employees do not know which policies apply to them and where to find them

Example problem paper chaos | EQS Group

Hand-signed, disorganised policies create chaos

Example problem conclusive reports | EQS Group

Management reports are time-consuming or impossible to pull together

The solution: EQS Policy Manager

Example solution central library | EQS Group

Organise all policies in a central library and define the appropriate target audience

Example solution digital administration of policies | EQS Group

Employees receive policies digitally, access them anytime and anywhere and attest in one click

Example solution tracking the success of the policy system | EQS Group

Track policy engagement with real-time dashboards and reports

EQS Policy Manager explained in full

Benefits for your compliance programme

Centralised digital policy library

Employees automatically receive the policies relevant to them

Employees can easily attest policies digitally

Employees can easily read and attest policies on any device

Safely store all policy versions and attestations

Create reports at the touch of a button

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Intuitive interface for all users

Take a closer look at Policy Manager

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Still have questions?

Our policy management system is suitable for all companies that…

  • …wish to significantly reduce the effort involved in distributing and collecting policy attestations
  • …wish to ensure that employees have constant access to the policies relevant to them
  • …wish to get their existing policies and version history in order
  • …need to prove robust policy management in accordance with certifications like IDW PS 980 or ISO 19600

Policy Manager is suitable for both small companies and large corporations.

As a first step you simply need employee data, as a minimum names and email addresses. You can either upload these easily via an Excel import, or we can set up automatic synchronisation with an existing active directory or HR system.

Now you can send policies either to all employees or to specific target groups with one simple click . Target groups can be defined, for example, by department, company or job title of the employees. The target employees will then receive an email with a link to the policy and are asked to confirm it with one click.

Particularly convenient: when employees join the company or change department, the relevant policies are automatically sent to them – without you having to take any action.

Existing policies can either be uploaded as PDF files or created as HTML content. PDF files offer the advantage that an existing policy layout can be easily implemented – however this is not very practical for smartphone users.

The HTML version is better suited for this purpose. These can be created in the system using an HTML editor. Policy Manager also offers the option to store summarised versions of the policies. This way your employees can easily read the most important points of a policy while on the move.

Policy Manager can be made available to employees in any language worldwide. There are no restrictions regarding countries – you decide yourself which countries should be activated.

It is also possible to create policies in multiple languages. Employees will then automatically receive a specific policy in their preferred language if the policy is available in that language.

Our standard API allows you to connect to all common systems in which companies store employee data. These include Active Directory and Azure AD and HR systems such as SAP SuccessFactors, Workday and numerous other providers.

For the automatic synchronisation of your employee data, an IT project manager is at your disposal who will set up the connection together with your IT department and carry out in-depth testing. It goes without saying that the connection meets the highest security and encryption standards.

Yes, after a one-time setup, your employees are able to log in to Policy Manager with their regular Windows password, for example. This makes it easier for your employees to use the system and significantly increases take-up.

The setup of SSO is simple and we can provide your IT department with all necessary information to perform the one-time setup.

The pricing model is primarily based on the number of users who need to receive and attest policies – in most cases, the number of employees. The number of languages and additional options such as Single Sign On (SSO) or the synchronization of employee data also play a role in the final price.

Please contact us for a demo and a non-binding offer.

Contact us

Gerald Chifamba
Gerald Chifamba

Business Development Manager
+44 (0)203 141 3940

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